INVITATION OF QUOTATIONS FOR CONSTRUCTION OF DRINKING WATER STATION AT PALASHBARI STATE
DISPENSARY KAMRUP, ASSAM
To,
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Dear Sir/Madam,
SUBJECT: INVITATION FOR PROPOSAL OF CONSTRUCTION OF DRINKING WATER STATION AT PALASHBARI STATE
DISPENSARY KAMRUP, ASSAM
You are invited to submit your most competitive quotation for the following make as per the units mentioned in Annexure
– 01. The standard forms in this RFP may be retyped for completion, but the bidder is responsible for their accurate
reproduction.

Terms and Conditions
1. Eligibility: A Bidder (a) shall not participate in more than one Quotation; (b) shall not have conflict of interest
as defined in the PPHF’s Procurement Policies; and (c) should not have been blacklisted or suspended by
Central or any State Government Departments in India.
2. Clarifications & Amendments: If the Purchaser/Vendor receives any request for clarification of this RFP
Document, it will mail its response together with any amendment to this document, on www.pphfglobal.org
for information of all Bidders. Bidders should regularly check on the website, for any amendments to the
terms and conditions.

3. Place of Delivery: PALASHBARI STATE DISPENSARY KAMRUP, ASSAM

4. Quotation Price
i. The bidder must specify the unit being offered. The quantity offered should be 100% of the required
amount. Any corrections must be made by crossing out the error, initialling, dating, and rewriting the
correct information.
ii. Quotation should be placed in a single courier (Hard Copy), clearly subject marked as “PROPOSAL
OF CONSTRUCTION OF DRINKING WATER STATION AT PALASHBARI STATE DISPENSARY
KAMRUP, ASSAM”
iii. All duties, taxes and other levies payable on the components shall be included in the total price.
iv. Goods and Service Tax (GST) should be indicated separately.
v. The rates quoted by the bidder shall be fixed for the duration of the contract/work order and shall
not be subject to adjustment on any account.
vi. The Prices shall be quoted in Indian Rupees only (INR).
vii. Bidder must expressly mention the Name/Brand/Model No and any other extra
specifications/configurations etc. of the items offered by them in the price schedule along with
proper brochures. Specification Brochures should be submitted along with the bid.
viii. The bidder must mention in detail about the product being offered in lieu of the specified
specifications and not by simply mentioning “Complied”. Quotations with no proper technical
specifications/catalogues are likely to be disqualified.

5. Qualification of Bidders
i. Have the legal capacity to enter a contract.
ii. Not be insolvent, in receivership, bankrupt or being wound up or subject to legal proceedings for any
of these circumstances.
iii. Not have had the business activities suspended or debarred from public procurement by the State
Government or Government of India.

6. Documents Evidencing Qualification: Bidders are requested to submit copies of the following documents
as evidence of your qualification.
i. Valid trading license/registration or equivalent/Exemption Certificate.
ii. Valid certificate of GST registration.
iii. Valid bank details (Passbook copy/cancel cheque)
iv. MSME certificate (If applicable).
v. PAN and AADHAAR (For proprietor)
vi. Last year financial statements (Audited or Unaudited (with declaration).
vii. Last three years ITR acknowledgement.
viii. Self-declaration to the effect the bidder is not insolvent, in receivership, bankrupt or being wound up
or subject to legal proceedings for any of these circumstances.
ix. Self-declaration that the bidder’s business activities are not suspended or debarred from public
procurement by the Government of India.

7. Validity of Quotation: Quotations shall remain valid for a period not less than 30 days after the deadline date specified for submission.

8. Evaluation of Quotations: The Purchaser will evaluate and compare the quotations unit wise that are
determined to be substantially responsive i.e. which
i. Are properly on letterhead (Mentioned Name, Address, GST no, PAN no.) with signed and stamp on
each page.
ii. Properly mentioned Document ref number, date and subject (Please see annexure 2)
iii. confirm to the terms and conditions and specifications.
iv. The Quotations would be evaluated unit wise; GST will be taken into consideration while evaluating
the quotations.
v. Any historical information, if required may be asked from the bidders during evaluation of quotes.
ii. Make sure that in the quotation, mention brand details of materials. (E.g., Steel, cement, paint,
electrical, plumbing items, etc.). Ensure popular branded items are used for construction.

9. Award of Contract: The Purchaser will award the work orders to the bidders whose quotations have been
determined to be substantially responsive and in line with the above-mentioned eligibility & Evaluation of
quotation criteria and who has offered the lowest evaluated quotation price, compliance to the technical
specifications.
The announcement for this assignment will be mailed from procurement@pphfglobal.org
i. Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and
to cancel the bidding process and reject all quotations at any time prior to the award of contract. The
numbers against each item may increase or decrease by 03 to 05 percent at the time of issuing the
Purchase Order.

ii. The bidder whose quotation is accepted will be notified of the issue of work order by the purchaser
prior to expiration of the quotation validity period. The terms of the accepted offer shall be
incorporated in the work order.

10. Payment shall be made within 25 days after completion of the service.

11. You are requested to provide your confidential courier (Hard Copy) quote by 17:30 hours on 26th Nov 2025.
Quotations that have been submitted on or time or before will be opened at 15:00 Hrs. on 28th Nov 2025.
Late quotes will be rejected.

12. We look forward to receiving your quotations and thank you for your interest in this project.