Introduction:

People to People Health Foundation (PPHF) invites sealed quotation from eligible vendors for supply,  delivery, installation and commissioning of Medical Equipment for District Hospital of Bhatinda,  Government of Punjab, as per the details provided in Annexture 1 and Annexure 2 (attached below)  Interested bidders are requested to submit their most competitive quotation in accordance with the terms and conditions specified in this RFQ document. The formats provided in the RFQ may be reproduced by bidders for submission; however, bidders shall ensure that the reproduced documents are accurate and complete.

Scope of Work:
The selected vendor shall be responsible for the following:
• Supply of goods/equipment/services as per the specifications provided in the RFQ.
• Delivery of the items to the designated location.
• Installation and commissioning (if applicable).
• Providing necessary manuals, documentation, and warranties where applicable.
The place of installation and commissioning will be at District Hospital, Bhatinda

Terms and Conditions
1. Eligibility: A Bidder (a) shall not participate in more than one Quotation; (b) shall not have
conflict of interest as defined in the PPHF’s Procurement Policies; and (c) should not have
been blacklisted or suspended by Central or any State Government Departments in India.

2. Clarifications & Amendments: If the Purchaser/Vendor receives any request for clarification
of this RFQ Document, it will publish together with any amendment to this document, on
www.pphfglobal.org for information of all Bidders. Bidders should regularly check on the
website, for any amendments to the terms and conditions.

3. Quotation Price
i. The bidder must specify the unit being offered. The quantity offered should be 100% of
the required amount including all transportation, installation, and applicable taxes. Any
corrections must be made by crossing out the error, initialing, dating, and rewriting the
correct information.
ii. Quotation should be placed in a single sealed envelope (Hard Copy) or soft copy to
procurement@pphfglobal.org, clearly subject marked as “Quotation for Medical
Equipment for District Hospital Bhatinda, RFQ No. PPHF/RFQ/5047/01
iii. All duties, taxes and other levies payable on the components shall be included in the total
price.
iv. Goods and Service Tax (GST) should be indicated separately.
v. The rates quoted by the bidder shall be fixed for the duration of the contract/purchase
order and shall not be subject to adjustment on any account.
vi. The Prices shall be quoted in Indian Rupees only (INR).
vii. Bidder must expressly mention the Name/Brand/Model No and any other extra
specifications/configurations etc. of the items offered by them in the price schedule
along with proper brochures. Specification Brochures should be submitted along with
the bid.
viii. The bidder must mention in detail about the product being offered in lieu of the
specified specifications and not by simply mentioning “Complied”. Quotations with no
proper technical specifications/catalogues are likely to be disqualified.

4. Qualification of Bidders
i. Have the legal capacity to enter into a contract.
ii. Not be insolvent, in receivership, bankrupt or being wound up or subject to legal
proceedings for any of these circumstances.
iii. Not have had the business activities suspended or debarred from public procurement
by the State Government or Government of India.
iv. Not have any conflict of Interest with any PPHF or any associate personnel.

5. Documents Evidencing Qualification: Bidders are requested to submit copies of the
following documents as evidence of your qualification.
i. Valid trading license/registration or equivalent/Exemption Certificate.
ii. Valid certificate of GST registration.
iii. Valid bank details (Passbook copy/cancelled cheque)
iv. MSME certificate (If applicable).
v. PAN (Mandatory for all entities) and AADHAAR (For proprietors only).
vi. Self-declaration that the bidder’s business activities are not suspended or debarred
from public procurement by the Government of India.

6. Validity of Quotation: Quotations shall remain valid for a period not less than 30 days after the
deadline date specified for submission.

7. Evaluation of Quotations: The Purchaser will evaluate and compare the quotations unit
wise that are determined to be substantially responsive i.e. which
i. Are properly on letterhead (Mentioned Name, Address, GST no, PAN no.) with signed
and stamp on each page.
ii. Properly mentioned Document ref number, date and subject (Please see annexure 2)
iii. confirm to the terms and conditions and specifications.
iv. The Quotations would be evaluated unit wise; GST will be taken into consideration
while evaluating the quotations.
v. Any historical information, if required, may be asked of the bidders during evaluation of quotes.
vi. Make sure in the quotation, mention brand, model, make details of materials…
Ensure popular branded items are used for Medical Equipment.

8. Award of Contract: The Purchaser will award the purchase orders to the bidders whose
quotations have been determined to be substantially responsive and in line with the abovementioned eligibility criteria and the evaluation of quotation criteria to the bidder who has
offered the lowest evaluated price and compliance to the technical specifications. Evaluation
of quotation criteria and who has offered the lowest evaluated quotation price, compliance
with the technical specifications.
The announcement for this assignment will be mailed from procurement@pphfglobal.org
i. Notwithstanding the above, the Purchaser reserves the right to accept or reject any
quotations and to cancel the bidding process and reject all quotations at any time prior
to the award of contract.
ii. The bidder whose quotation is accepted will be notified of the issue of Purchase order
by the Purchaser prior to expiration of the quotation validity period. The terms of the
accepted offer shall be incorporated in the purchase order.

9. Payment shall be made in the following manner: 20% of the total value as advance payment, 60%
upon delivery of the equipment and the remaining 20% after successful installation and
commissioning of the equipment.

10. You are requested to submit your quotation via confidential courier (Hard Copy) or via soft copy
to procurement@pphfglobal.org by 17:30 hours on 11th Nov 2025. Quotations that have been
submitted on or before the deadline will be opened on 12th Nov 2025. Late quotes will be
rejected.
11. We look forward to receiving your quotations and thank you for your interest in this project.