01. Scope of BOQ Preparation A. Building Renovation & Repair Works

Preparation of detailed BOQ for:

• Repair of damaged walls, floors, roofs, and ceilings
• Replacement of doors, windows, glass panes, and roofing sheets
• Whitewashing, wall putty, painting, and finishing works
• Structural crack repairs and waterproofing treatment
• Flooring replacement and tile installation
• False ceiling installation and repair
• Any Other

B. Sanitation Infrastructure

• Construction/renovation of toilets
• Plumbing system repair and upgrading
• Water supply arrangements
• Washroom fixtures and fittings installation
• Handwashing station development
• Any Other

C. Kitchen & Mid-Day Meal Infrastructure

• Kitchen shed renovation/construction
• Counter platforms and storage arrangements
• Electrical and plumbing provisions
• Ventilation and safety improvements
• Any Other

D. Electrical Works

• Complete rewiring of existing buildings
• Replacement of switches, sockets, distribution boards, and fixtures
• Installation of LED lights and fans
• Earthing and electrical safety measures
• Provision of inverter and battery backup systems
• Any Other

E. ICT and Smart Classroom Infrastructure

• Civil modifications required for Smart Classroom setup
• Interactive Panel mounting arrangements
• Internal networking and Wi-Fi infrastructure
• Cable management and electrical points
• ICT laboratory renovation and Bala-themed classroom development
• Any Other

F. Sports and Recreational Infrastructure

• Development of playgrounds and sports activity areas
• Knowledge Zone creation
• Installation of seating arrangements and benches
• Outdoor improvement works
• Any Other

G. Interior and Exterior Upgradation

• Bala paintings and child-friendly learning spaces
• Branding and visibility elements
• Educational wall paintings
• Interior refurbishment and aesthetics enhancement
• Any Other

H. Furniture & Fixtures

• Chairs, benches, storage units, and utility furniture
• Installation and placement requirements
• Any Other

02. BOQ Deliverables

The consultant/engineer shall prepare:

1. Detailed BOQ with item-wise quantities.
2. Technical specifications for all works.
3. Unit rates and cost estimates.
4. Drawings/sketches where required.
5. Material specifications and quality standards.
6. Construction methodology notes.
7. Measurement sheets and abstract cost summary.
8. Tender-ready BOQ package.

03. Scope of Civil Work Supervision A. Pre-Construction Activities

• Site assessment and verification of quantities.
• Validation of BOQ and drawings.
• Contractor briefing and work planning.
• Baseline documentation with photographs.

B. Construction Supervision

Regular supervision of:

Civil Works

• Structural repairs
• Flooring works
• Roofing works
• Toilet construction and renovation
• Kitchen renovation
• False ceiling installation
• Painting and finishing works

Electrical Works

• Wiring installation
• Electrical fixtures and fittings
• Smart classroom power requirements
• Inverter and battery installation

Plumbing Works

• Water supply systems
• Sanitary fittings
• Drainage systems

C. Quality Assurance & Quality Control (QA/QC)

• Verification of material quality.
• Compliance with approved BOQ and specifications.
• Measurement verification.
• Workmanship inspection.
• Safety compliance monitoring.
• Defect identification and rectification.

D. Progress Monitoring

• Weekly site visits and progress reviews.
• Physical progress tracking against milestones.
• Documentation of delays and corrective actions.
• Progress reporting with geo-tagged photographs.

04. Reporting Requirements

The supervising engineer/consultant shall submit:

Inception Report

• Site assessment findings
• Finalized work plan

Weekly Progress Reports

• Activities completed
• Quantity executed
• Issues and recommendations
• Photographic evidence

Quality Inspection Reports

• Material testing records
• Quality compliance observations

Final Completion Report

• Work completion certificate
• As-built measurements
• Final quantity reconciliation
• Before-and-after photographs
• Defect rectification verification

05. Key Deliverables

Deliverable	Timeline
Site Assessment Report	Within 7 days
Detailed BOQ & Cost Estimate	Within 10–15 days
Technical Specifications	Along with BOQ
Supervision Reports	Weekly
Quality Inspection Reports	As required
Final Completion Report	Upon completion

Eligibility & Evaluation Criteria

Interested applicants will be evaluated based on the following criteria:

• Professional Registration: Proof of valid corporate/professional registration in Quantity Surveying (e.g., RICS, AIQS, or local equivalent board).
• Track Record: Minimum of 05 years of demonstrable experience in preparing BOQs for projects of similar scale and complexity.
• Technical Capability: Proficiency in industry-standard QS and BIM takeoff software (e.g., CostX, PlanSwift, Bluebeam).
• Financial Stability: Financial capability to undertake the assignment (supported by audited financial statements or bank references if requested).

Submission Requirements

Applicants must submit the following documents in their EoI package:

1. Cover Letter: Expressing interest and signed by an authorized signatory.
2. Company Profile: Detailing core competencies, organizational structure, and key personnel (CVs of lead Quantity Surveyors).
3. Portfolio of Past Work: Profiles of at least three (3) similar projects completed in the last five years, specifically highlighting BOQ preparation and tendering outcomes.
4. References: Contact details of at least two (2) previous clients for reference checks.

Terms and Conditions

1. Quoted prices must represent the cost levied by your organization.
2. Quotation validity: 30 days from the date of opening.
3. All correspondence must indicate ENQUIRY NO. & DATE.
4. Quotations must be typed or clearly written in indelible ink, without corrections or erasures.
5. The quotation must include PAN, GSTIN, and complete contact details of the bidder.
6. The sealed quotation must reach PPHF at the below address on or before 05/06/2026 by 15:00 hrs through courier, registered post, hand delivery, or by email at procurement@pphfglobal.org.
7. If sent by email, the quotation document must be password-protected, and the password shared at the time of bid opening only.
8. Payment will be made via NEFT/RTGS after release of payment from the client.
9. The sealed envelope or email subject line must clearly mention “BOQ & SUPERVISION OF CIVIL WORK”.
10. All correspondence regarding the Purchase Order will be managed through PPHF Head Office, New Delhi.

Submission Address

Procurement Department
People to People Health Foundation (PPHF)
E-45, 2nd Floor, Lajpat Nagar III, New Delhi – 110 024
Phone: +91 11 4243 2793 | Mobile: +91 98686 73860
Email: procurement@pphfglobal.org
Website: www.pphfglobal.org