Renovation, Repair, Electrification, Plumbing, Branding and Furnishing of GRAM PRASHASAN KENDRA (GPK) COMMUNITY HALL
REQUEST FOR PROPOSAL
Purchaser: People to People Health Foundation (PPHF)
Contract Title: Renovation, Repair, Electrification, Plumbing, Branding and Furnishing of GRAM PRASHASAN KENDRA (GPK) COMMUNITY HALL
RFQNo.: PPHF/5031/26-27/Â GRAM PRASHASAN KENDRA (GPK) COMMUNITY HALL
Location: Yuksom–Dentam Block, West Sikkim
| RFP Reference No. | PPHF/5031/26-27/ GRAM PRASHASAN KENDRA (GPK) COMMUNITY HALL |
|---|---|
| Date of Issue | 25-Jun-26 |
| Last Date & Time for Submission | 30 JUNE 2026, up to 15:30 hrs |
| Date & Time of Technical Bid Opening | 02 JULY 2026, at 15:30 hrs |
| Mode of Submission | Sealed Hard Copy and Email |
About PPHF and Project Background
The People to People Health Foundation is a not-for-profit organisation engaged in community health, development and capacity-building programmes, including outreach and partnership activities in the North-East region of India. As part of its community-infrastructure programme, PPHF intends to restore and upgrade the GPK Community Hall so that it can serve as a functional, safe and dignified space for community administration, gatherings and programmes.
The works comprise civil renovation and repair, replacement of doors, windows and roofing sheets, false-ceiling works, complete electrical works, plumbing and sanitation, branding and visibility elements, painting (including Bala/wall paintings), and supply and installation of seating. All works are to be executed to a sound, durable and workmanlike standard in conformity with the applicable Indian Standards and statutory requirements.
Scope of Work and Bill of Quantities
The scope of work comprises the supply of all materials, labour, tools, plant, transportation, taxes and incidentals necessary to complete the following items to the satisfaction of PPHF. Quantities are indicative; the Bidder is responsible for verifying site conditions and actual quantities before quoting. Rates quoted shall be inclusive of all charges except GST, which shall be shown separately.
Applicable Indian Standards, Codes and Statutory Acts
All design, materials, workmanship and execution shall conform to the latest editions (with up-to-date amendments and correction slips) of the following Indian Standards, codes and statutory enactments. Where any conflict arises, the more stringent requirement and the directions of PPHF / its appointed engineer shall prevail.
Construction Standards, Specifications and Codes of Practice
| Standard / Code | Application | |
|---|---|---|
| National Building Code of India (NBC), 2016 | Overall building planning, safety, services and accessibility. | |
| CPWD Specifications, 2019 (Vols. I & II) and CPWD Works Manual, 2022 | General workmanship, measurement and quality of civil and finishing works. | |
| IS 456 : 2000 | Plain and reinforced concrete — code of practice (foundations, RCC repairs). | |
| IS 1077 / IS 2185 | Common burnt-clay building bricks / concrete masonry units. | |
| IS 2645 : 2003 | Integral cement waterproofing compounds (toilets, roofing, wet areas). | |
| IS 1200 (all parts) | Method of measurement of building and civil engineering works. | |
| IS 277 : 2018 / IS 459 | Galvanised steel sheets (plain & corrugated) for GCI / colour-coated roofing. | |
| IS 2062 / IS 1161 | Hot-rolled structural steel / steel tubes for steel pipe board & structures. | |
| IS 1003 / IS 4351 / IS 1948 | Timber, steel and aluminium doors, windows and ventilators. | |
| IS 2095 / IS 2096 | Gypsum / PVC and asbestos-free boards for false ceiling works. | |
| IS 2932 / IS 15489 / IS 5410 / IS 5 : 2007 | Synthetic enamel, plastic emulsion and cement paints; colours for ready-mixed paints. | |
| IS 4985 / IS 12818 / IS 1239 | uPVC, CPVC and galvanised steel pipes for plumbing and water supply. | |
| IS 2064 / IS 2548 / IS 771 | Sanitary fittings, plastic seats & covers and glazed fire-clay sanitary appliances. | |
| Uniform Plumbing Code – India (UPC-I) | Plumbing system design and installation good practice. |
Electrical Standards and Regulations
- National Electrical Code of India (NEC), 2023 (SP 30) — general electrical installation practice.
- IS 732 : 2019 — Code of practice for electrical wiring installations.
- IS 694 / IS 7098 — PVC and XLPE insulated cables and wires.
- IS 3854 / IS 3043 — Switches for domestic and similar purposes; earthing.
- Central Electricity Authority (Measures relating to Safety and Electric Supply) Regulations, 2010, and the Electricity Act, 2003.
Statutory Acts, Rules and Compliances
The successful Bidder shall, at its own cost and risk, comply with all applicable laws in force, including but not limited to:
- The Central / State Goods and Services Tax Acts, 2017 (and IGST Act, 2017).
- The Indian Contract Act, 1872, and the Sale of Goods Act, 1930.
- The Bureau of Indian Standards Act, 2016.
- The Micro, Small and Medium Enterprises Development Act, 2006 (for MSME bidders claiming benefits).
- The Building and Other Construction Workers (Regulation of Employment and Conditions of Service) Act, 1996, and the related Welfare Cess Act, 1996.
- The Contract Labour (Regulation and Abolition) Act, 1970.
- The Minimum Wages Act, 1948, and the Payment of Wages Act, 1936.
- The Employees’ Provident Funds and Miscellaneous Provisions Act, 1952, and the Employees’ State Insurance Act, 1948.
- The Income-tax Act, 1961 (including TDS on works contracts) and the GST TDS provisions, where applicable.
- The Child and Adolescent Labour (Prohibition and Regulation) Act, 1986 — no child labour shall be engaged.
- All applicable Sikkim State / Local Body building bye-laws, the Sikkim Public Works Department Schedule of Rates and norms, and environmental, forest and municipal clearances relevant to the work site.
Statutory compliance is the sole responsibility of the Bidder. PPHF shall not be liable for any default, penalty, levy, accident or claim arising from the Bidder’s non-compliance with the above laws.
Eligibility Criteria
To be considered for evaluation, a Bidder must satisfy all the following minimum eligibility conditions and furnish documentary proof in the Technical Bid:
- The Bidder shall be a legally constituted entity (proprietorship, partnership, LLP, company, registered society or registered contractor) operating in India.
- The Bidder shall hold a valid Trade Licence and a valid GST Registration Certificate.
- The Bidder shall hold a valid PAN issued by the Income-tax Department.
- The Bidder should have satisfactorily executed similar civil / renovation / electrical / plumbing works during the last three (3) financial years (supported by work orders and completion certificates).
- The Bidder should have an average annual financial turnover of at least INR 50,00,000 over the last three (3) financial years (supported by audited statements / CA certificate).
- The Bidder shall not be blacklisted, debarred or banned by any Central / State Government department, public sector undertaking, or funding agency as on the date of submission
Due Diligence and Documents to be Submitted
PPHF will conduct due diligence on each Bidder before award. The Technical Bid must contain self-attested copies of the following documents. Failure to submit any mandatory document may render the bid liable to rejection. PPHF reserves the right to verify originals, seek clarifications, conduct reference checks and inspect the Bidder’s premises, past works and capacity.
Mandatory Due-Diligence Checklist
| Document | Particulars / Evidence Required |
|---|---|
| Constitution / registration | Certificate of incorporation, partnership deed, registration certificate or proprietorship proof. |
| Trade Licence | Valid trade / business licence. |
| GST Registration | GST Registration Certificate (GSTIN) and a recent GST return acknowledgement. |
| PAN Card | Copy of PAN of the firm / proprietor. |
| Experience | Work orders and Completion Certificates for similar works in the last 3 years. |
| Financial standing | Audited financial statements / CA-certified turnover for the last 3 years; cancelled cheque / bank details. |
| Statutory registrations | EPF & ESI registration (where applicable); labour licence (where applicable). |
Hard-Copy Submission
Place Envelope inside one larger sealed outer envelope superscribed with the RFP reference number, name of work, and the Bidder’s name and contact details, and deliver it (by post, courier or in person) to:
The Procurement Cell,
People to People Health Foundation,
E-45, 2nd Floor, Lajpat Nagar III, New Delhi – 110 024
Attn: Procurement Officer
E-mail Submission with Password Protection
In parallel with the hard copy, the Bidder shall e-mail the complete proposal to procurement@pphfglobal.org on or before the deadline, observing the following protocol:
- The Technical Bid shall be sent as a single PDF.
- The Financial / Price Bid shall be sent as a SEPARATE password-protected (encrypted) PDF. The price file MUST NOT be readable without a password.
- The password to the Financial Bid shall NOT be sent with the bid. It shall be furnished by the Bidder only when called for by PPHF — i.e., at the time of financial-bid opening or on PPHF’s written / telephonic request to the qualified bidders.
- The e-mail subject line shall read: PPHF/5031/26-27/Â GRAM PRASHASAN KENDRA (GPK) COMMUNITY HALL.
- Any price information disclosed in the unprotected Technical Bid or the e-mail body shall render the bid liable to rejection.
General Terms and Conditions of Contract
| Clause | Provision |
|---|---|
| Validity of Offer | Bids shall remain valid for ninety (90) days from the last date of submission. |
| Quoted Rates | Rates shall be firm, fixed and inclusive of all materials, labour, transport, tools, taxes and incidentals, with GST shown separately. No price escalation will be allowed. |
| Completion Period | The entire work shall be completed within 30 days from the date of the Work Order or handing over of the site, whichever is later. |
| Quality & Inspection | All works and materials are subject to inspection and testing by PPHF / its engineer; sub-standard work shall be removed and redone at the Bidder’s cost. |
| Measurement & Payment | Payment shall be made against measured and certified work, on running-account and final bills, after statutory deductions (TDS / GST-TDS) and against valid tax invoices. |
| Liquidated Damages | For delay beyond the completion period, LD of 5% of the contract value per week (subject to a ceiling of 8%) shall be levied. |
| Defect-Liability Period | The Bidder shall rectify, free of cost, any defect appearing within 03 months from completion / handover. |
| Safety & Insurance | The Bidder shall ensure site safety, provide workers’ PPE, and hold workmen’s-compensation and third-party insurance; PPHF bears no liability for site accidents. |
| Sub-contracting | Sub-contracting or assignment without PPHF’s prior written consent is prohibited. |
| Termination | PPHF may terminate the contract for breach, abandonment, insolvency, or unsatisfactory progress, after due notice, and forfeit the security deposit. |
| Force Majeure | Neither party shall be liable for delay caused by events beyond reasonable control, duly notified in writing within 30 days. |
| Dispute Resolution | Disputes shall first be settled amicably; failing which, by arbitration under the Arbitration and Conciliation Act, 1996, language English. |
| Jurisdiction | Subject to arbitration, the courts at 30 shall have exclusive jurisdiction; the contract is governed by the laws of India. |
Regards,
Procurement Department
People to People Health Foundation
E-45, 2nd Floor, Lajpat Nagar III, New Delhi – 110 024
Phone +91 11 4243 2793 | Mobile +91 98686 73860 | Email precurement@pphfglobal.org
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