1. Notice Inviting Tender / Quotation

Sealed/Digital Quotations are invited under Two-Bid System (Technical & Financial Bids) from eligible Civil Contractors, Construction Agencies, Registered Builders and Fabrication Agencies for the renovation of Primary Schools at Thingling and Tsozo, Khecheperi under Yuksam Block, Sikkim under the PPHF – Intervention towards Quality Education and Recovery of Drop-outs Programme.

PPHF intends to implement a CSR-supported project for strengthening primary education infrastructure through essential civil renovation of existing Primary School buildings at Thingling and Tsozo. The works include RCC repair, brick masonry, flooring repair and maintenance, plaster, railing, doors and windows, ACP/Steel board branding, paints, drainage and related items as per approved specifications and Bill of Quantities.

2. Background, Purpose & Objectives

2.1 Background

Yuksam Block and surrounding rural communities in Sikkim face challenges of inadequate school infrastructure contributing to learning gaps and drop-outs at the primary level. The existing Primary School buildings at Thingling and Tsozo require structural repair, flooring, plaster, doors/windows, painting, drainage and branding works to create a safe, functional and conducive learning environment.

Upgrading these facilities will support quality education, improve student retention, enhance learning outcomes and contribute to recovery of drop-outs, while creating a safe and weather-protected space for primary education activities.

2.2 Purpose

The assignment aims to renovate the existing Primary School buildings at Thingling and Tsozo, Yuksam Block so that students have access to a functional, hygienic and safe learning facility. The intervention will deliver renovated school spaces with improved structural integrity, modern flooring, upgraded doors/windows, painting, drainage and branding as per the Detailed Estimates and the Expression of Interest (EOI) scope.

2.3 Objectives

• To renovate and upgrade the Primary School buildings at Thingling and Tsozo under Yuksam Block.
• To execute RCC repair works, brick masonry, flooring repair & maintenance, plaster, railing, doors & windows.
• To provide ACP Board Branding, Steel Pipe Board Branding, paints and drainage works.
• To create a safe, clean and functional environment for quality primary education and recovery of drop-outs.
• To complete all works to CPWD / DSR / IS standards within the stipulated timeline.

2.4 Targeted Beneficiaries

Direct Beneficiaries:

• Primary school students of Thingling and Tsozo Primary Schools.
• Teachers and school staff.
• Parents and local community members supporting education.

Indirect Beneficiaries:

• Wider community of Yuksam Block and surrounding villages.
• Local administration and Block Development structures through improved public education infrastructure.

3. Scope of Work & Detailed Technical Specifications

The selected vendor/agency will be responsible for the end-to-end execution of civil renovation of Primary Schools at Thingling and Tsozo under Yuksam Block. All works shall conform to relevant CPWD / DSR specifications, IS codes and local building bye-laws.

Key project sites:

• Primary School at Thingling under Yuksam Block
• Primary School at Tsozo, Khecheperi under Yuksam Block

A. Site Preparation & Preparatory Works

• Chipping of old structure and preparatory works as per Detailed Estimate.
• Site clearance and preparation for renovation works.

B. RCC Works & Structural Repairs

• Providing & Laying in position 1:1.5:3 mix reinforced cement concrete (RCC) of nominal mix excluding cost of form work, finishing & reinforcements with Recron 3S fibre as directed.
• Providing, fixing and removing form work for casting R.C.C items (square columns) with imported timber.
• Supplying, bending and placing in position of Tor steel reinforcement in all R.C.C works including cost of binding wires.
• P/L c.c 1:3:6 mix, CRSM 1:3:6 mix, 1:1.5:3 mix R.C.C, 1:2:4 mix P.C.C as per EOI scope.

C. Brick Masonry & Plaster Works

• Providing and laying first class brick work in half brick thick in superstructure with 1:4 cement mortar including carriage of bricks, curing etc.
• Providing and Laying 12 mm thick cement plaster (1:3 mix) in single coat including finishing even and smooth and curing.
• Providing and laying plaster of paris putty of 2 mm thick over plastered surface (Asian Paints / Berger Paints or equivalent).
• Providing and Laying of 18 mm thick 30 cm height cement plaster skirting with cement mortar 1:3 finished with floating coat of neat cement.

D. Doors, Windows, Frames & Hardware

• Providing / fitting / fixing of dressed sal timber (locally available) in all types of frames for doors.
• Providing, fitting and fixing water proof flush door shutters (ISI certified) – solid block hard core construction with 3 mm teak ply decorative type, including hinges.
• Providing & fixing brass bright finished butt hinges, sliding door bolts, tower bolts and handles (chromium plated / copper oxidized as specified).
• Providing and fixing anodized aluminium works for doors, windows, ventilators and partitions (IS 733 and IS 1285).

E. Roofing, Trusses & Steel Works

• Supplying, fabricating, fitting and fixing steel tubular trusses including cutting, hoisting, fixing and applying priming coat of approved steel primer.
• P/F/F of 24 BWG GCI sheet roofing with lapping of 150 mm with G.I. hooks, bolts, nuts, bitumen and limpet washers.
• P/F/F ridges or hips of 60 cm overall width of plain 24 BWG Galvanized Sheet.
• Providing, fitting and fixing 23 cm deep 24 BWG Pre-painted HULAS sheet eaves board with dressed sal timber beading and M.S. Rod brackets.
• Railing works as specified.

F. Flooring & Finishes

• Flooring repair and maintenance works.
• Providing and Laying white or coloured glazed vitrified tiles of classic colour or equivalent in flooring / dados laid on bed of 15 mm cm 1:3 with flush pointing.

G. Painting & Protective Coatings

• Providing and painting with acrylic exterior paints (Excel / Weather Shield or equivalent) – two or more coats.
• Providing and painting with plastic emulsion paint of two or more coats on new surface (Asian Paints / Berger Paints).
• Providing washing of three coats of Snowcem / Durocem.
• Providing and French spirit polishing two or more coats on doors.
• Priming and painting of all MS / steel surfaces.

H. Branding, Drainage & Ancillary Items

• ACP Board Branding and Steel Pipe Board Branding as directed.
• Drainage repair & maintenance works.
• Providing and placing high density polyethylene water storage tank (Sintex or equivalent, 500 litres) with man-hole lid and locking arrangement.
• Sign board.
• Haulage, loading & unloading of materials (cement, steel, sand, aggregates, stone) as per actual leads.
• All incidental works necessary for complete and functional handover.

I. Summary of Works

J. Deliverables

• Inception Report & Work Plan (including bar chart / Gantt).
• Technical inspection report and final repair / construction plan with photographs.
• Site clearance and preparatory works completion report.
• Structural / steel fabrication, RCC, brickwork and roofing completion report.
• Flooring, painting, doors/windows, drainage and branding completion report.
• Final Project Completion Report with Measurement Book (MB) abstract, photographs, as-built drawings and financial statement.
• Warranty / Defect Liability documentation.

4. Timeline

The entire assignment shall be completed within 4 (four) months from the date of the Work Order or handing over of the site, whichever is later. A detailed month-wise implementation schedule / bar chart shall be submitted with the Technical Proposal.

5. Applicable Indian Compliance & Statutory Acts

Bidders must ensure all construction, materials, labour deployment, documentation and process workflows strictly comply with the following statutory requirements:

• CPWD Specifications / Delhi Schedule of Rates (DSR) relevant items and IS Codes for materials and workmanship.
• National Building Code (NBC) of India – relevant provisions.
• The Building and Other Construction Workers (Regulation of Employment and Conditions of Service) Act, 1996 and Rules.
• Minimum Wages Act, 1948 and applicable State labour laws (Sikkim).
• GST & Tax Regulations: CGST and SGST compliance with valid GSTIN.
• MSMED Act, 2006: Benefits applicable to registered MSMEs.
• Relevant BIS / ISI standards for steel, sheets, tiles, paints, doors and fittings.
• Environmental norms for disposal of construction waste.

6. Eligibility Criteria

To be considered for evaluation, a Bidder must satisfy all the following minimum eligibility conditions and furnish documentary proof in the Technical Bid:

1. The Bidder shall be a legally constituted entity (proprietorship, partnership, LLP, company, registered society or registered contractor) operating in India.
2. The Bidder shall hold a valid Trade Licence / Contractor Registration and a valid GST Registration Certificate.
3. The Bidder shall hold a valid PAN issued by the Income-tax Department.
4. The Bidder should have satisfactorily executed similar civil construction / building renovation projects during the last three (03) financial years (supported by work orders and completion certificates).
5. The Bidder should have an average annual financial turnover of at least INR 25,00,000 – 40,00,000 over the last three (3) financial years (supported by audited statements / CA certificate).
6. The Bidder shall not be blacklisted, debarred or banned by any Central / State Government department, public sector undertaking, or funding agency as on the date of submission.
7. The Bidder shall submit relevant work orders / purchase orders and completion certificates as evidence of successful execution of similar assignments.
8. Preference may be given to bidders having demonstrated experience of working in hilly / North-East terrain or on school / education facility projects.
9. The Bidder shall have qualified civil engineers / site supervisors and capability to execute the specified quality of works.

Technical Proposal

The Technical Proposal should include the following:

• Organisation Profile
• Understanding of the Assignment
• Proposed Methodology and Approach (including quality control, safety and hill-area construction considerations)
• Detailed Work Plan & Four-Month Implementation Schedule (Bar Chart)
• Team Composition, CVs of Key Personnel (Civil Engineer / Site Supervisor) and Roles
• Quality Assurance & Quality Control Plan
• Safety, Health & Environment (SHE) Plan
• Risk Identification and Mitigation Plan (especially for hilly site, monsoon and material logistics)
• Relevant Experience in Similar Assignments (civil renovation / school infrastructure)
• Details of Previous/Current Clients and Client References
• Any Proposed Value-Adds or Innovations

Due Diligence and Documents to be Submitted

PPHF will conduct due diligence on each Bidder before award. The Technical Bid must contain self-attested copies of the following documents. Failure to submit any mandatory document may render the bid liable to rejection.

Bidding Mechanism

• Cover 1 (Technical Bid): Contains Signed RFP Copy, Methodology, Team CVs, GST/PAN Registration, MSME Certificate (if applicable), Work Orders & Completion Certificates, and Client List.
• Cover 2 (Financial Bid): Itemized BOQ in INR including base cost, applicable GST, and all incidental charges.

7. Financial Bid Format (BOQ Template)

Bidders shall quote rates for the complete work on the basis of the detailed Bill of Quantities (BOQ) derived from the Detailed Estimates for Thingling and Tsozo Primary Schools and the EOI scope. The summary format below shall be used for the Financial Bid. Detailed item-wise rates matching the BOQ quantities shall be annexed.

Also Included on Financial Proposal

The Financial Proposal should provide a detailed and itemized cost breakdown matching the detailed BOQ quantities for both Thingling and Tsozo sites for the following major components:

• Site preparation, chipping and preparatory works
• RCC works, form work, reinforcement, brick work, plaster, POP and skirting
• Steel tubular trusses, GCI sheet roofing, ridges and eaves
• Doors, windows, frames, aluminium and hardware
• Flooring, tiles, painting (interior & exterior)
• Railing, branding, drainage, water tank and ancillary items
• Haulage, loading/unloading and all incidental costs

E-mail Submission with Password Protection

In parallel with the hard copy, the Bidder shall e-mail the complete proposal to procurement@pphfglobal.org on or before the deadline, observing the following protocol:

• The Technical Bid shall be sent as a single PDF.
• The Financial / Price Bid shall be sent as a SEPARATE password-protected (encrypted) PDF. The price file MUST NOT be readable without a password.
• The password to the Financial Bid shall NOT be sent with the bid. It shall be furnished by the Bidder only when called for by PPHF — i.e., at the time of financial-bid opening or on PPHF's written / telephonic request to the qualified bidders.
• The e-mail subject line shall read: PPHF/5031/26-27/Primary Schools Yuksam.
• Any price information disclosed in the unprotected Technical Bid or the e-mail body shall render the bid liable to rejection.

8. Evaluation

Proposals will be evaluated on the basis of:

• Technical proposal quality, understanding of assignment, and methodology (including hill-area logistics)
• Relevant experience in civil renovation / school infrastructure projects
• Proposed team composition and qualifications
• Preference for firms with prior experience in North-East / hilly terrain projects
• Financial proposal (value for money, completeness, and reasonableness of costs)
• Compliance with technical specifications and BOQ quantities
• Quality of proposed materials (steel, sheets, tiles, paints, doors – make and warranty)

9. Payment Terms

Payment shall be linked with approved deliverables and shall be released against submission of invoices and acceptance of corresponding reports / measurements by PPHF, after statutory deductions (TDS / GST-TDS) and against valid tax invoices. Indicative milestone-based payment schedule:

• 15% on approval of Inception Report, mobilisation and site establishment
• 25% on completion of preparatory works, RCC, brick masonry and plaster (with MB and photographs)
• 25% on completion of structural steel, roofing, doors/windows and flooring
• 20% on completion of painting, branding, drainage, railing and ancillary works
• 15% on Final Completion Report, handing over, as-built details and acceptance (after defect liability period commencement)

10. General Terms and Conditions of Contract

11. Submission Details

Interested agencies shall submit:

• Agency / Contractor Profile
• Portfolio and Work Samples / Photographs of similar completed works
• Team Details & CVs
• Technical Proposal
• Financial Proposal (inclusive of all taxes and incidentals)
• GST Registration Certificate
• PAN Card
• Client References (if available)
• Detailed item-wise BOQ with rates for both Thingling and Tsozo sites
• Make / Model / Brand details for key materials (steel, sheets, tiles, paints, doors, fittings)

You are requested to provide your confidential courier (Hard Copy) or soft copy through mail (password protected) at – quote by 17:30 hours on 5th October 2026. Quotations that have been submitted on time or before will be opened at 15:00 Hrs. on 6th October 2026. Late quotes will be rejected.

12. Disclaimer

PPHF reserves the right to accept or reject any or all proposals without assigning any reason. PPHF may cancel or modify the procurement process at any stage without incurring any liability.