People to People Health Foundation (PPHF), New Delhi, invites sealed/digital quotations under a Two-Bid System (Technical & Financial Bids) for the Renovation of Gym Hall and Construction of Indoor Stadium at Yuksom, Sikkim (Financial Year 2026–2027) as per the specifications and requirements detailed below.

RFP Details

1. Notice Inviting Tender / Quotation

Sealed/Digital Quotations are invited under Two-Bid System (Technical & Financial Bids) from eligible Civil Contractors, Construction Agencies, Registered Builders and Fabrication Agencies for the renovation of existing Gym Hall and construction of a pre-fabricated Indoor Stadium at Yuksom, Sikkim under the PPHF – Rural Infrastructure Transformation Programme.

PPHF intends to implement a CSR-supported project for strengthening community sports and fitness infrastructure through essential civil renovation of the existing RCC Gym Hall (approx. 75 ft × 30 ft) and construction of a new pre-fabricated MS structure Indoor Stadium (approx. 27 ft × 22 ft) complete with table tennis / multi-purpose court, flooring, roofing, toilets and related works as per approved specifications and Bill of Quantities.

2. Background, Purpose & Objectives

2.1 Background

Yuksom and surrounding rural communities in Sikkim have limited access to safe, functional indoor sports and fitness facilities. The existing Gym Hall requires structural renovation, floor protection, painting, toilet upgradation and provision for multi-activity use (table tennis, carrom, kids’ badminton). A new compact indoor stadium is required to house a dedicated table-tennis / multi-purpose court under a pre-fabricated MS post & purlin structure with GI / colour-coated roofing.

Upgrading these facilities will improve community health, youth engagement, physical fitness opportunities and social cohesion, while creating a safe, weather-protected space for year-round indoor sports activities.

2.2 Purpose

The assignment aims to renovate the existing Gym Hall and construct a new pre-fabricated Indoor Stadium at Yuksom so that the community has access to a functional, hygienic and multi-purpose indoor sports & fitness facility. The intervention will deliver a renovated RCC gym space with modern flooring, upgraded toilets and a new weather-protected court for table tennis and related activities.

2.3 Objectives

• To renovate and upgrade the existing Gym Hall (RCC structure ≈ 75 ft × 30 ft).
• To construct a new pre-fabricated MS Indoor Stadium (≈ 27 ft × 22 ft) with GI / colour-coated sheet roofing.
• To provide interlocking gym floor mats, table-tennis court flooring and related sports surfaces.
• To upgrade toilets, drainage, doors, windows, railing and painting works.
• To create a safe, clean and functional environment for community sports, fitness and youth activities.
• To complete all works to CPWD / DSR / IS standards within the stipulated timeline.

2.4 Targeted Beneficiaries

Direct Beneficiaries:

• Youth, students and community members using gym and indoor sports facilities.
• Local sports clubs, schools and village institutions.
• Women and children seeking safe indoor activity spaces.

Indirect Beneficiaries:

• Wider community of Yuksom and surrounding villages.
• Local administration and Block Development structures through improved public infrastructure.

3. Scope of Work & Detailed Technical Specifications

The selected vendor/agency will be responsible for the end-to-end execution of civil renovation of the Gym Hall and construction of the pre-fabricated Indoor Stadium (including table-tennis court) at the BAC Area / Yuksom site. All works shall conform to relevant CPWD / DSR specifications, IS codes and local building bye-laws.

Key project dimensions (approximate):

• Gym Hall (renovation – existing RCC structure): 75 ft × 30 ft
• Indoor Stadium / Table Tennis Court (new pre-fabricated MS structure): 27 ft × 22 ft
• Total approximate area under intervention: ≈ 6,094 sq.ft

A. Site Preparation, Earthwork & Foundation

• Site clearance, layout and land levelling.
• Excavation in soil in hilly area (mechanical means) including cutting, trimming of side slopes and disposal of excavated earth (leads as required).
• Hand-packed stone soling in building works with clean hard selected stones.
• Providing & laying cement concrete 1:2:4 / 1:3:6 / 1:4:8 as per design (PCC for plinth, foundations and flooring base).
• Stone plum wall / CRSM / foundation masonry as required.
• Backfilling with approved material and compaction.

B. Structural & Superstructure Works (Gym Hall Renovation)

• Dismantling of selected walls / chipping of old roof surface as required for renovation.
• Half-brick / full-brick work in cement mortar 1:4 for partition / repairs.
• 12 mm / 15 mm cement plaster (1:3 or 1:4) on internal and external surfaces.
• Plaster of Paris putty 2 mm thick over plastered surfaces.
• Cement plaster skirting (18 mm thick, 30 cm height) where specified.
• Repair / replacement of RCC elements if identified during inspection.

C. Pre-Fabricated Indoor Stadium Structure (New Construction)

• Supplying, fabricating, fitting and fixing steel tubular trusses / MS posts & purlins including cutting, hoisting, fixing in position and applying priming coat of approved steel primer (welded and bolted).
• 24 BWG GP / GCI / colour-coated galvanized sheet roofing (JSW / Jindal / Tata or equivalent) with corrugation, G.I. hooks, bolts, nuts, bitumen and limpet washers.
• Ridges / hips of 60 cm overall width of plain 24 BWG galvanized sheet.
• Pre-painted eaves board with dressed timber beading and M.S. rod brackets.
• MS pipe new structure, railing and related steel works.
• ACP board branding and steel pipe board branding as directed.

D. Doors, Windows, Frames & Joinery

• Providing / fitting / fixing of dressed sal timber (or approved timber) in frames for doors.
• Waterproof flush door shutters (ISI certified) – solid block hard core with decorative faces.
• Brass bright finished butt hinges, sliding door bolts, tower bolts and handles (chromium plated / copper oxidized as specified).
• MS windows and frames (new) and aluminium works for partitions / windows / ventilators (anodized, IS 733 / IS 1285).

E. Flooring, Sports Surfaces & Finishes

• Providing and fixing gym floor mat of 24 mm interlocking tiles for heavy workouts (approx. mat size 64 cm × 64 cm) covering gym area and related spaces.
• Table tennis court flooring / surface as per approved specification.
• Vitrified / ceramic glazed floor tiles (Kajaria / Simpolo or equivalent) in washrooms, office and selected areas laid on cement mortar bed with pointing.
• White or coloured glazed tiles in washroom walls / dados.

F. Painting & Protective Coatings

• Providing and painting with acrylic exterior paints (Excel / Weather Shield or equivalent) – two or more coats with primer.
• Deluxe multi-surface interior paint / plastic emulsion (Asian Paints / Berger or equivalent) – two or more coats.
• Snowcem / Durocem washing (three coats) where specified.
• French spirit polishing on timber doors (two or more coats).
• Priming and painting of all MS / steel surfaces.

G. Toilet Upgradation, Plumbing & Drainage

• Upgradation of toilets (minimum 2 units) including dismantling old plaster/skirting, new plaster, POP, paint, ceramic floor & wall tiles.
• Sanitary fixtures – WC pans (Indian / European), wash basins, cisterns, urinals as required.
• CPVC / SCI pipes, bib cocks, stop cocks, gratings and related plumbing.
• Drainage works and site protective works.
• High-density polyethylene water storage tank (Sintex or equivalent, 500 litres) with man-hole lid and locking arrangement.

H. Ancillary & Finishing Items

• Provision for table tennis, carrom board and kids’ badminton court (space & surface readiness).
• Sign board.
• Haulage, loading & unloading of materials (cement, steel, sand, aggregates, stone) as per actual leads.
• All incidental works necessary for complete and functional handover.

I. Deliverables

• Inception Report & Work Plan (including bar chart / Gantt).
• Technical inspection report and final repair / construction plan with photographs.
• Site clearance, excavation and foundation completion report.
• Structural / steel fabrication and roofing completion report.
• Flooring, painting, toilet and plumbing completion report.
• Final Project Completion Report with Measurement Book (MB) abstract, photographs, as-built drawings and financial statement.
• Warranty / Defect Liability documentation.

4. Timeline

The entire assignment shall be completed within 5 (five) months from the date of the Work Order or handing over of the site, whichever is later. A detailed month-wise implementation schedule / bar chart shall be submitted with the Technical Proposal.

5. Applicable Indian Compliance & Statutory Acts

Bidders must ensure all construction, materials, labour deployment, documentation and process workflows strictly comply with the following statutory requirements:

• CPWD Specifications / Delhi Schedule of Rates (DSR) relevant items and IS Codes for materials and workmanship.
• National Building Code (NBC) of India – relevant provisions.
• The Building and Other Construction Workers (Regulation of Employment and Conditions of Service) Act, 1996 and Rules.
• Minimum Wages Act, 1948 and applicable State labour laws (Sikkim).
• GST & Tax Regulations: CGST and SGST compliance with valid GSTIN.
• MSMED Act, 2006: Benefits applicable to registered MSMEs.
• Relevant BIS / ISI standards for steel, sheets, tiles, paints and sanitary fittings.
• Environmental norms for disposal of construction waste.

6. Eligibility Criteria

To be considered for evaluation, a Bidder must satisfy all the following minimum eligibility conditions and furnish documentary proof in the Technical Bid:

1. The Bidder shall be a legally constituted entity (proprietorship, partnership, LLP, company, registered society or registered contractor) operating in India.
2. The Bidder shall hold a valid Trade Licence / Contractor Registration and a valid GST Registration Certificate.
3. The Bidder shall hold a valid PAN issued by the Income-tax Department.
4. The Bidder should have satisfactorily executed similar civil construction / building renovation / pre-fabricated steel structure / sports facility projects during the last three (03) financial years (supported by work orders and completion certificates).
5. The Bidder should have an average annual financial turnover of at least INR 30,00,000 – 50,00,000 over the last three (3) financial years (supported by audited statements / CA certificate).
6. The Bidder shall not be blacklisted, debarred or banned by any Central / State Government department, public sector undertaking, or funding agency as on the date of submission.
7. The Bidder shall submit relevant work orders / purchase orders and completion certificates as evidence of successful execution of similar assignments.
8. Preference may be given to bidders having demonstrated experience of working in hilly / North-East terrain or on community sports / gymnasium facilities.
9. The Bidder shall have qualified civil engineers / site supervisors and capability to execute steel fabrication and roofing works of specified quality.

Technical Proposal

The Technical Proposal should include the following:

• Organisation Profile
• Understanding of the Assignment
• Proposed Methodology and Approach (including quality control, safety and hill-area construction considerations)
• Detailed Work Plan & Five-Month Implementation Schedule (Bar Chart)
• Team Composition, CVs of Key Personnel (Civil Engineer / Site Supervisor / Fabrication In-charge) and Roles
• Quality Assurance & Quality Control Plan
• Safety, Health & Environment (SHE) Plan
• Risk Identification and Mitigation Plan (especially for hilly site, monsoon and material logistics)
• Relevant Experience in Similar Assignments (civil renovation / pre-fab steel structures / sports facilities)
• Details of Previous/Current Clients and Client References
• Any Proposed Value-Adds or Innovations

Due Diligence and Documents to be Submitted

PPHF will conduct due diligence on each Bidder before award. The Technical Bid must contain self-attested copies of the following documents. Failure to submit any mandatory document may render the bid liable to rejection.

Bidding Mechanism:

• Cover 1 (Technical Bid): Contains Signed RFP Copy, Methodology, Team CVs, GST/PAN Registration, MSME Certificate (if applicable), Work Orders & Completion Certificates, and Client List.
• Cover 2 (Financial Bid): Itemized BOQ in INR including base cost, applicable GST, and all incidental charges.

7. Financial Bid Format (BOQ Template)

Bidders shall quote rates for the complete work on the basis of the detailed Bill of Quantities (BOQ) derived from the Detailed Estimate and EOI scope. The summary format below shall be used for the Financial Bid. Detailed item-wise rates matching the BOQ quantities shall be annexed.

Also Included on Financial Proposal

The Financial Proposal should provide a detailed and itemized cost breakdown matching the detailed BOQ quantities for the following major components:

• Site preparation, excavation, soling, PCC and foundation works
• Brick work, plaster, POP and skirting (Gym Hall renovation)
• Steel tubular trusses / MS structure fabrication, erection and priming
• GP / GCI / colour-coated sheet roofing, ridges and eaves
• Doors, windows, frames, aluminium and hardware
• Gym interlocking mats and table tennis court surface
• Floor & wall tiles, painting (interior & exterior)
• Toilet renovation, sanitary fixtures and plumbing
• Railing, branding, water tank, drainage and ancillary items
• Haulage, loading/unloading and all incidental costs

E-mail Submission with Password Protection

In parallel with the hard copy, the Bidder shall e-mail the complete proposal to procurement@pphfglobal.org on or before the deadline, observing the following protocol:

• The Technical Bid shall be sent as a single PDF.
• The Financial / Price Bid shall be sent as a SEPARATE password-protected (encrypted) PDF. The price file MUST NOT be readable without a password.
• The password to the Financial Bid shall NOT be sent with the bid. It shall be furnished by the Bidder only when called for by PPHF — i.e., at the time of financial-bid opening or on PPHF’s written / telephonic request to the qualified bidders.
• The e-mail subject line shall read: PPHF/5031/26-27/Indoor Stadium Yuksom.
• Any price information disclosed in the unprotected Technical Bid or the e-mail body shall render the bid liable to rejection.

8. Evaluation

Proposals will be evaluated on the basis of:

• Technical proposal quality, understanding of assignment, and methodology (including hill-area logistics)
• Relevant experience in civil renovation / pre-fabricated steel structures / sports or community facilities
• Proposed team composition and qualifications
• Preference for firms with prior experience in North-East / hilly terrain projects
• Financial proposal (value for money, completeness, and reasonableness of costs)
• Compliance with technical specifications and BOQ quantities
• Quality of proposed materials (steel, sheets, tiles, paints, mats – make and warranty)

9. Payment Terms

Payment shall be linked with approved deliverables and shall be released against submission of invoices and acceptance of corresponding reports / measurements by PPHF, after statutory deductions (TDS / GST-TDS) and against valid tax invoices. Indicative milestone-based payment schedule:

• 15% on approval of Inception Report, mobilisation and site establishment
• 20% on completion of site clearance, excavation, foundation and PCC works (with MB and photographs)
• 25% on completion of structural steel fabrication, erection, roofing and Gym Hall civil renovation (plaster, brick work)
• 25% on completion of flooring (gym mats & tiles), painting, doors/windows, toilets and plumbing
• 15% on Final Completion Report, handing over, as-built details and acceptance (after defect liability period commencement)

10. General Terms and Conditions of Contract

11. Submission Details

Interested agencies shall submit:

• Agency / Contractor Profile
• Portfolio and Work Samples / Photographs of similar completed works
• Team Details & CVs
• Technical Proposal
• Financial Proposal (inclusive of all taxes and incidentals)
• GST Registration Certificate
• PAN Card
• Client References (if available)
• Detailed item-wise BOQ with rates
• Make / Model / Brand details for key materials (steel, sheets, tiles, paints, mats, sanitary fittings)

Email: procurement@pphfglobal.org
Last Date for Submission: 5th October 2026, up to 17:30 hrs
Subject Line: Indoor Stadium Yuksom – PPHF/5031/26-27

You are requested to provide your confidential courier (Hard Copy) or soft copy through mail (password protected) at – quote by 17:30 hours on 5th October 2026. Quotations that have been submitted on time or before will be opened at 15:00 Hrs. on 6th October 2026. Late quotes will be rejected.

12. Disclaimer

PPHF reserves the right to accept or reject any or all proposals without assigning any reason. PPHF may cancel or modify the procurement process at any stage without incurring any liability.

Authorized Signatory
People to People Health Foundation (PPHF)

We look forward to receiving your quotations and thank you for your interest in this project.

Submission Address

Procurement Department
People to People Health Foundation (PPHF)
E-45, 2nd Floor, Lajpat Nagar III, New Delhi – 110024
Phone: +91 11 4243 2793 | Mobile: +91 98686 73860
Email: procurement@pphfglobal.org
Website: www.pphfglobal.org