Invitation of quotation for Medical Equipment, Consumables, Furniture & Fixture
and Electrical & Fixture for Ayarahali Subcenter, Sinduhalli Subcenter and
Kempisiddanahundi Subcenter Mysuru
To,
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Dear Sir/Madam,
SUBJECT:Invitation of quotation for Medical Equipment, Consumables, Furniture & Fixture and
Electrical & Fixture for Ayarahali Subcenter, Sinduhalli Subcenter and Kempisiddanahundi Subcenter
Mysuru

You are invited tosubmityour most competitive quotation for the following make as per the units mentioned in
Annexure. The standard forms in this RFP may be retyped for completion, but the bidder is responsible for their accurate reproduction.

Terms andConditions
1. Eligibility: A Bidder (a) shall not participate in more than one Quotation; (b) shall not have conflict of interest
as defined in the PPHF’s Procurement Policies; and (c) should not have been blacklisted or suspended by
Central or any State Government Departments in India

2. Clarifications & Amendments: If the Purchaser/Vendor receives any request for clarification of this RFP Document, it will mail its response together with any amendment to this document, on www.pphfglobal.org for information of all Bidders. Bidders should regularly check on the website, for any amendments to the terms and conditions.

3. Place of Delivery: Ayarahali Subcenter, Sinduhalli Subcenter and Kempisiddanahundi Subcenter Musuru

4. Quotation Price
i. The bidder must specify the unit being offered. The quantity offered should be 100% of the required
amount included 5% ofthe total value contributed by the community or government. Any corrections
must be made by crossing out the error, initialing, dating, and rewriting the correct information.

ii. Quotation should be placed in a single courier (Hard Copy), clearly subject marked as “PROPOSAL
FOR Invitation of quotation for Invitation of quotation for Medical Equipment,
Consumables, Furniture & Fixture and Electrical & Fixture for Ayarahali Subcenter,
Sinduhalli Subcenter and Kempisiddanahundi Subcenter Mysuru.

iii. All duties,taxes and other levies payable on the components shall be included in the total price.
iv. Goods and Service Tax (GST) should be indicated separately.

v. The rates quoted by the bidder shall be fixed for the duration of the contract/purchase order and
shall not be subject to adjustment on any account.
vi. The Prices shall be quoted in IndianRupees only (INR).

vii. Bidder must expressly mention the Name/Brand/Model No and any other extra
specifications/configurations etc. of the items offered by them in the price schedule along with
proper brochures. Specification Brochures should be submitted along with the bid.

viii. The bidder must mention in detail about the product being offered in lieu of the specified
specifications and not by simply mentioning “Complied”. Quotations with no proper technical
specifications/catalogues are likely to be disqualified.

5. Qualification of Bidders
i. Have the legal capacity to enter intoa contract.
ii. Not be insolvent, in receivership, bankrupt or being wound up or subject to legal proceedings for any
of these circumstances.
iii. Not have had the business activities suspended or debarred from public procurement by the State
Government or Government of India.

6. Documents EvidencingQualification: Bidders are requested to submit copies ofthe following documents
as evidence of your qualification.
i. Valid trading license/registration or equivalent/Exemption Certificate.
ii. Validcertificate of GST registration.
iii. Valid bank details (Passbook copy/cancel cheque)
iv. MSME certificate (If applicable).
v. PANand AADHAAR (For proprietor)
vi. Self-declaration that the bidder’s business activities are not suspended or debarred from public
procurement by the Government of India.

7. Validity ofQuotation: Quotations shall remain valid for a period notless than 30 days after the deadline
date specified for submission.

8. Evaluation of Quotations: The Purchaser will evaluate and compare the quotations unit wise that are
determined to be substantially responsive i.e. which

9.
i. Are properly on letterhead (Mentioned Name, Address, GST no, PAN no.) with signed and stamp on
each page.
ii. Properly mentioned Document ref number, date and subject (Please see annexure 2)
iii. confirmto the terms and conditions and specifications.
iv. TheQuotations would be evaluated unit wise; GST will be taken into consideration while evaluating
the quotations.
v. Any historical information, if required, may be asked of the bidders during evaluation of quotes.
vi. Make sure in the quotation, mention brand, model, make details of materials… Ensure popular
branded items are used for construction

10. Award of Contract: The Purchaser will award the purchase orders to the bidders whose quotations have
been determined to be substantially responsive and in line with the above-mentioned eligibility & 8.
Evaluation of quotation criteria and who has offered the lowest evaluated quotation price, compliance to
the technical specifications.
The announcementfor this assignment will be mailed from procurement@pphfglobal.org
i. Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and
to cancel the bidding process and reject all quotations at any time prior to the award of contract. The
numbers against each item may increase or decrease by 10 to 15 percent at the time of issuing the
Purchase Order.
ii. The bidder whose quotation is accepted will be notified of the issue of Purchase order by the
Purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall
be incorporated in the purchase order.

11. Payment shall be made within 25 days after completion of the service.

12. You are requested to provide your confidential courier (Hard Copy) at – quote by 17:30 hours on 22nd Feb 2026. Quotations that have been submitted on or time or before will be opened at 15:00 Hrs. on 23rd Feb
2026. Late quotes will be rejected.

13. We look forward to receiving your quotations and thank youfor your interestin this project.