Terms and Conditions

1. 1. 1. 1. Eligibility: A Bidder (a) shall not participate in more than one Quotation; (b) shall not have conflict of interest as defined in the PPHF’s Procurement Policies; and (c) should not have been blacklisted or suspended by Central or any State Government Departments in India.
         2. Clarifications & Amendments: If the Purchaser receives any request for clarification of this RFQ Document, it will mailed its response together with any amendment to this document, on www.pphfglobal.org for information of all Bidders. Bidders should regularly check on the website, for any amendments to the terms and conditions.
         3. Place of Delivery: Thandavapura Subcenter, Thandavapura Village, Nanjangud Taluk, Mysore District.
      • Quotation Price
      1. The bidder must mention the Unit that they are offering. However, the quantity offered should be 100% of the requirement. Corrections, if any, shall be made by crossing out, initialing, dating and re writing.
      2. Quotation should be placed in a single mail, clearly subject marked as “Civil Renovation Work of Thandavapura Subcenter”
      3. All duties, taxes and other levies payable on the components shall be included in the total price.
      4. Goods and Service Tax (GST) should be indicated separately.
      5. The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account.
      6. The Prices shall be quoted in Indian Rupees only.
      7. The bidder must mention in detail about the service being offered in lieu of the specified specifications and not by simply mentioning “Complied”. Quotations with no proper technical specifications/catalogues are likely to be disqualified.
      • Qualification of Bidders 
      1. Have the legal capacity to enter into a contract.
      2. Not be insolvent, in receivership, bankrupt or being wound up or subject to legal proceedings for any of these circumstances.
      3. Not have had the business activities suspended or debarred from public procurement by the State Government or Government of India. 
      1. Documents Evidencing Qualification: Bidders are requested to submit copies of the following documents as evidence of your qualification.
      1. Valid license/registration or equivalent/Exemption Certificate. 
      2. Valid certificate of GST registration.
      3. Self-declaration to the effect the bidder is not insolvent, in receivership, bankrupt or being wound up or subject to legal proceedings for any of these circumstances.  
      4. Self-declaration that the bidder’s business activities are not suspended or debarred from public procurement by the Government of India. 
      1. Validity of Quotation: Quotations shall remain valid for a period not less than 30 days after the deadline date specified for submission.
      2. Evaluation of Quotations: The Purchaser will evaluate and compare the quotations unit wise that are determined to be substantially responsive i.e. which  

      (a) are properly signed; and

      (b) confirm to the terms and conditions and specifications. 

      (c) The Quotations would be evaluated unit wise; GST will be taken into consideration while evaluating the quotations.

      (d) Any historical information, if required may be asked from the bidders during evaluation of quotes.

      1. Award of contract: The Purchaser will award the supply orders to the bidders whose quotations have been determined to be substantially responsive in respective unit and who has offered the lowest evaluated quotation price, compliance to the technical specifications and which are of latest make and model for that respective lot.

      The announcement for this assignment will be mailed from connect@pphfglobal.org

      1. Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract. The numbers against each item may increase or decrease by 10 to 15 percent at the time of issuing the Purchase Order. 
      2. The bidder whose quotation is accepted will be notified of the issue of Supply Order by the Purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the supply order.
      3. Payment shall be made within 15 days after complete the work.
      4. You are requested to provide your confidential mail quote latest by 17:30 hours on 27th February, 2024.  2024 Late quotes will be rejected.
      5. Work should be completed by March 28th 2024.
      6. We look forward to receiving your quotations and thank you for your interest in this project.